Buying alcohol for a BYO wedding

Whether it is a glass of bubbly for toasting or a wee dram of whisky near the end of the night – the bulk of weddings held in New Zealand feature alcohol, in some form or another. The alcohol bill can take up a large chunk of your wedding budget, so buying it yourself can save literally thousands.  Today we cover figuring out how much to buy for a BYO wedding.

How much alcohol should I buy for a BYO wedding?

Here’s a rough guide to consumption: 1 drink per person, per hour, for the duration of the evening.   So if your wedding reception goes for 5 hours, that’s 5 drinks. If they are a wine drinker, that’s one bottle of wine per wine drinker. If they are a beer drinker, that’s 5 bottles of beer.

If you’ve got heavier drinkers, then consider calculating more than one drink per person, per hour. Likewise, if you’ve got a lot of light drinkers, calculate less.  Unfortunately it’s like predicting the weather – we can use information at hand to have the best guess, but it all comes down to what happens on the day. If your wedding venue is experienced in BYO weddings, they might be able to give you a good guideline also.

Free Alcohol Planner – calculate how much to buy

Southern Bride Subscribers have access to a free Wedding Alcohol Planner – to help you estimate how many bottles of beer, wine (still and sparkling) and spirits (if applicable) to purchase. This calculator gives you a ballpark figure based on the number of guests, length of reception and whether you are doing beer & wine only or beer, wine & spirits.  If you’re not a subscriber, you can subscribe below and download the file instantly.

Download the Alcohol Planner

Email subscribers can access our free wedding alcohol planner.  It  calculates a figure based on guest numbers, length of reception and alcohol types you want to serve.

If you are not having a BYO wedding, this tool is still helpful – you can use it to figure out a rough idea of what your guests might drink, then from there you can multiply out each item by how much you’re being charged

Buying too much alcohol for the wedding

A downside to BYO is you take on the risk of purchasing too much alcohol – for our wedding we sure did! If you enjoy the occasional glass of wine or the odd beer then at worst you will not have to buy alcohol for some time.

Some alcohol stores and even supermarkets will let you do “sale and return”. This means they’ll sell you the alcohol, then after the event you can return unopened bottles to them for a refund. Sometimes these places are a little dearer to buy from, but you won’t be spending as much on bottles that’ll sit in your cupboard afterwards, so it can balance out.

If you’ve got a friend getting married shortly after you, and they’re having a BYO wedding as well, see if they would like to buy your left over alcohol from you. They might appreciate the chance to stock up!

Buying the alcohol for a BYO wedding

When you’ve got a BYO wedding, you are assured of a much cheaper alcohol bill. However there’s a little more work involved in the lead up – as you need to then buy the wine (and beer in some cases!).

Here are some ways to save on your BYO alcohol bill:

  • “Buy” wine with your Airpoints, or Flybuys (that’s how we bought all our sparkly stuff).
  • Buy cases at a time – some supermarkets and liquor stores provide a hefty discount when you buy half or full cases of wine. Get in touch and see what’s on offer in your area.
  • Buy a bottle a week with your supermarket shop, and grab whatever is on special
  • Sale & Return – many liquor stores offer a “Sale and Return” service where you can buy your alcohol, then return whatever you don’t use – great peace of mind.
  • Sign up to a Wine Plan at the NZ Wine SocietyIf you have a year or more up your sleeve, one of their Wine plans would be perfect for you. You get a case of wine delivered every three months with a selection of wines at a great price (starting from just $11.20 a bottle). Or check out the clearance section for wines beginning at $9.99 a bottle.
  • A combination of the above: If you’ve got some time, start putting away cheaper wines then use a Sale & Return service for some peace of mind that you won’t run out.

 Any other tips for BYO weddings?

Do you have any other tips to share about buying alcohol for a wedding?

Download the Alcohol Planner

Email subscribers can access our free wedding alcohol planner.  It  calculates a figure based on guest numbers, length of reception and alcohol types you want to serve.

2 thoughts on “Buying alcohol for a BYO wedding

  1. I think this is the only way to go and not much trouble at all….BUT where do you find a nice wedding venue that will let you supply your own alcohol….that is the question

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