Make your own wedding planning folder

Planning a big event, like a wedding, comes with lots of paperwork. Whether it’s contracts, price lists, samples or just business cards… you can quickly get overwhelmed by the vast quantity of paper that comes your way. And since here at Southern Bride we’re all about reducing overwhelm and making things easier, we are giving you some tools for getting organised. Let’s make a wedding planning folder!

First step: Wedding planning folder

First you want something to hold everything.  I like the slimmer folders because you can fit them in your handbag. The larger lever arch ones can be a bit bulky.

diy instructions for wedding folder nz

A hard cover folder is also a smart idea as it can double as a hard surface to jot notes while you’re out on the field, scouting wedding venues.

things to put in wedding folder nz

Step two: Organise by section

When you open your folder, you want to be able to find your different bits and pieces quickly.   I suggest going with these sections:

  1. To do’s & Timeline
  2. Budget & Financials
  3. Guest List & Seating
  4. The Ceremony
  5. The Reception
  6. Attire & Beauty
  7. Invites & Stationery
  8. Photography
  9. Decor & Flowers
  10. Other Bitsmake your own wedding planning binderTo keep these sections separated, I picked up these Pocket Divider Tabs from Warehouse Stationery.

You can also find divider tabs on Etsy  if you want something a bit prettier.

Shop these here

As well as keeping all the paperwork organised, using pocket dividers also gives you some storage space for the little stuff that’s too small to holepunch, like business cards. (See below – that’s me demonstrating you can slide things in the clear folder)

how to get organised with your wedding planning

Step three: Fill your wedding planning folder!

Now that you’ve got the basic bones of your wedding planning folder assembled, it’s time to fill it. Why don’t you download the printable to-do list? That goes perfectly into the first section.

IMG_7874 If you have a wedding planning folder, I’d love to see it! Tag @southernbridenz and #southernbridelive on Instagram. Do you have any other bits or pieces you’d suggest popping in a wedding planning folder?
Wedding organiser folder and checklists
wedding planner section divider pages
wedding planner sections

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  1. Hello Amanda,
    Thanks for your great resources. I been westgate’s warehousestationery yesterday, though they have not many folders.
    It will be fine to order Online .
    Keep to share some your creativity 🙂

  2. I wish I had this 5 years ago for my wedding prep. Life would have been so much easier lol my cousin is getting married in september so I’m definitely gonna print one out for her.

  3. This is a great resource! I’ve printed off the planner, and started using it. It’s much less complex than some that I’ve seen, and easy to see what still needs doing. Love it!

    1. Awesome stuff Louisa! I think some people really overcomplicate wedding planning, but if you just take it a step at a time and don’t panic, you’ll be golden x

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