Organising a Seating Chart for Your Wedding Reception

If creating a seating chart for your wedding reception sounds daunting, relax. We’ve put together a collection of tips and questions to help you ace your seating chart like a pro.

Beautiful Peonies Seating Plan here

Questions to Consider When Creating a Seating Chart

Before you jump right in and put Aunty Myrtle next to Cousin Harriet, there are a few questions we need you to answer first:

  • Have you received all your RSVPs? – it is no use arranging where people are going to sit unless they are actually going to attend. Now is the time to chase people up!
  • What shape are your reception tables? – often the shape of tables will decide for you their position, along with how many can be comfortably seated at each one.
  • How many tables do you have? – we’ve got to ask it; do you have enough tables?
  • Do you want to mix family members? – will you seat families from both sides together or separate?
  • Does the bridal party need to sit together?
  • Will there be a separate table for children? Where will it be located and who will be looking after the kids?

If you’ve been able to successfully answer these questions, awesome! You’ll be well on the way to creating a seating chart that works for everyone, especially you.

shop seating plans here

Tips on Creating a Wedding Reception Seating Chart

The secret to creating a successful seating chart is twofold, planning and flexibility. Once you realise this, you’ll be well on your way. Let’s take a look at some tips on how to do both:

  • Make sure you visit your wedding reception venue, taking measurements of the room and tables. This will ensure you are able to accurately decide where tables will be placed and ensure there is enough room. The Epic NZ Wedding Seating Planning Guide has plenty of information on how to do this!
  • Group guests together based upon pre-decided categories. It could be by immediate family members, mutual friends, family friends, work colleagues and the bridal party itself. Not only can you position categories together at the same table, but you can also group the tables together too.
  • Be prepared to change your seating chart; it is a work in progress. This means a spreadsheet on the computer is useful, as there are no scribbles or Twink required.
  • Ask for help. If you’ve got relatives you are not too knowledgeable on, ask your parents for advice. Who would they suggest they sit with?
  • Consider the table location. If you have a table of young people, put them by the dance floor. An avid fan of anything sweet? Then sitting by the dessert table sounds great. The same goes for guests with limited mobility.

Once your seating chart has been finalised, then you’ll need to decide upon a way to share it with guests. Both place cards and large sign based seating plans are common in New Zealand. We’ve got some brilliant ideas to share with you in our Epic Wedding Seating Planning Guide; make sure you check them out!

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