How To Remind Guests to RSVP – 5 Helpful Ways

A lot of decisions in wedding planning are made once you have a clear idea of how many guests will be coming. That’s why it’s so important to remind guests to RSVP

Ask any bride how her wedding planning is going with a few weeks to go, and you’re guaranteed to hear a rant of some sort on guests, and RSVPing – or the lack thereof! Rounding up RSVPs from slack guests is a rite of passage from frustrated couples (unfortunately!).  

Today we’ve got 5 tips listed on how to chase your guests in ways that won’t ruffle anyone’s feathers.

 

Why are RSVPs so important?

A lot of decisions in wedding planning are made once you have a clear idea of how many guests will be coming. The venue size, the catering, the amount of alcohol and of course the seating chart are just a few examples of where the numbers matter.

It’s therefore important to make the RSVP date clear in your wedding invitations so guests can see the deadline date that they should reply by. However, sometimes guests just don’t get back to you when they’re supposed to!

Répondez s’il vous plaît! Why aren’t my guests RSVPing?!

When your guests haven’t RSVPd, it could be for any number of reasons:

  • You didn’t give clear, specific instructions on how to RSVP or clearly state the RSVP date.
  • Your guest(s) have to say no and are procrastinating (because giving people bad news is never easy
  • The RSVP date is too far out, and your guests can’t commit to the date just yet.

There’s not a lot you can do about these reasons… unless you haven’t sent your wedding invitations yet! If that’s the case, read this post for advice on setting your RSVP date.

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How to to remind guests to RSVP

As tempting as it is to spitefully leave them off the seating plan and pointedly mention they didn’t actually say they were coming…. don’t do that.

Remember they genuinely may have RSVPd – and the card is lost in the mail (bad) or lost in your house (worse!).  Keeping this in mind should help with any bitter resentment seeping out

Instead, choose one of these polite but firm reminders for your guests who are late to respond.

Rounding up RSVPs

Here are 5 helpful ways to politely chase those guests that are late to respond.

  • Send an email or mail a reminder card with a simple but clear message.
    We are so looking forward to our upcoming wedding on [insert date] and can’t wait to share this day with all our family and friends. We just wanted to remind you of the option to RSVP online as well as through the RSVP card in the wedding invitation. Hope to see you soon! Love, The Nearlyweds
  • Or, if you’re really crunched for time, you can make it a little more final.
    Hey everyone, I really need to get numbers from our wedding guests ASAP – got to keep the caterers happy! If we haven’t heard from you by Monday, I’ll have to assume you can’t make it. Looking forward to catching up at a later date. Love, The Nearlyweds”
  • If you’re keeping friends and family up to date with wedding planning over social media, you can use that platform write a little reminder post alongside your planning
    Just getting the numbers sorted for the caterers! If you’ve not RSVPd yet, please do so now through the wedding website.
  • If your RSVP card included a meal selection for your wedding, use this a way to ask guests to respond.
    Hey! Just wanted to see if you are coming to our wedding. If so, please also let me know your meal choice is chicken, fish or vegetarian. Thank you! Love, the Nearlyweds
  • If the RSVP date has passed, don’t be afraid to politely ask the guest directly if they are coming, either through and email or over the phone. Giving them a short window of time to respond with an answer is well within your rights as they are already late and you’ve got a wedding to organise!
    Hey [guest], we are just reaching out to see if you are able to make it to our wedding. Our caterer needs to know the final number so please let us know by Friday. Love, the Nearlyweds.

Any other RSVP tips? Please share below or tag me and let me know!

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